Register of Deeds
- Our Mission
- Open Records
- General Recording Requirements
- What We Do
- What We Cannot Do
- Useful Documents
- Closing Information
- Contact Us
- Our Mission
Our mission in the Register of Deeds office is to maintain and preserve public records according to the statutes of the State of Kansas and make them easily accessible for public viewing. Our office handles real estate transactions, oil and gas instruments, geneology, DD214’s, Tax Liens, cemetery deeds and UCC Codes.
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- Open Records
This office is governed by the Kansas Open Records Act. Almost all records in the Register of Deeds office are required by law to be open to public inspection during regular business hours. The exceptions are the Kansas Real Estate Sales Validation Questionnaire and military discharge records, which are open to authorized persons.
- General Recording Requirements
Documents presented for recording must be an Original document, signed and notarized. No photo copies will be recorded. The document must have a complete legal description. The legal description is found on the previous deed, not from the the Appraisers office website. This typically includes a lot and block number and division or subdivision name for platted property. Unplatted areas usually contain section, township, and range numbers. If no legal description is on the document it will be indexed only in the miscellaneous book. When a document is recorded in our office, it is assigned a book and page number and the time of recording. The document is indexed and scanned into the computer. The document is then indexed into the appropriated land index book. The original document is returned to the sender.
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- What We Do
- Record properly prepared documents
- Provide information of property ownership and mortgages
- Assist in genealogical research
- What We Cannot Do
- Prepare legal documents or provide legal advice
- Determine if title is good and clear
- Provide sale price of land transactions
- Useful Documents
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- Closing Information
On the last working day of the year I will accept documents until 11:00am and e-recordings until 10:30am. No money accepted after 12:00pm.
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- Contact Us
Lora VolkThis email address is being protected from spambots. You need JavaScript enabled to view it.Phone: (785) 460-4535 300 North CourtColby, Kansas 67701