Documents presented for recording must be an Original document, signed and notarized. No photo copies will be recorded.

Per KSA 28-115 The document must be of sufficient legibility to produce a clear and legible reproduction. A font of 8 is small and hard to reproduce.

We must have a printed name under ALL signatures, make sure the notary stamp is clear and dark so it can be reproduced per Statute 53-105 & 28-115.

The document must have a complete legal description. The legal description is found on the previous deed, not from the the Appraisers office website. This typically includes a lot and block number and division or subdivision name for platted property. Unplatted areas usually contain section, township, and range numbers. If no legal description is on the document it will be indexed only in the miscellaneous book.
Deeds that are changing ownership must have an original Sales Validation Questionnaire or the exemption typed on the deed along with the exemption number.

When a document is recorded in our office, it is assigned a book and page number and the time of recording. The document is indexed and scanned into the computer. The document is then indexed into the appropriated land index book. The original document is returned to the sender.
Forms and additional information can be found on the Kansas Register of Deeds website.

The Thomas County Board of Commissioners passed a resolution that our office will not refund $ 20.00 and under.

We cannot make copies of documents larger than 11 x 17. We will not accept any survey’s, easements or other documents on paper or mylar that is larger than 11 x 17. The only exception is for new Subdivision Plat.
Please mail ALL documents for recording to Register of Deeds, 300 N. Court, Colby, KS 67701. If you mail documents to the County Clerk, your documents will be delayed in getting recorded.

On the last working day of the year I will accept documents until 11:00am and e-recordings until 10:30am. No money accepted after 12:00pm.