Clerk and Election Officer

  • Duties
  • Voter Registration
  • Tax Calendar
  • Contact Us

  • Duties
  • The County Clerk is responsible for a wide range of duties as specified by Kansas State Statutes:Serves as Secretary to the Board of County Commissioners; attends Commissioner meetings; prepares and posts agendas and keeps meeting minutes; maintains proceedings of Commissioners' meeting, including all contracts and agreements entered into by the County.Receives and compiles all budgets submitted by County entities, the city, and the school district; presents budget to County Commissioners for consideration and revisions;Compiles, calculates and prepares tax levies;Prepares real estate, personal property and state assessed tax roll and certifies to County Treasurer;Prepares the County's Annual Financial Report and Quarterly Financial Reports;Accumulates and files a bond indebtedness report for all taxing entities in the county;Carries out all elections and certifies to the Secretary of State; maintains voter database; accepts filings for public office; keeps financial statements of expenses form county, city, school district candidates;Provides Accounts Payable and Payroll functions for all County departments; receives all claims filed against the County;Administers the County employee benefits program, including health insurance and retirement plans;Maintains personnel records, job descriptions and the County Policy Manual;Maintains inventories for all County departments including County-owned vehicles;Provides assistance to county residents in preparing Homestead Property Tax Refund Applications for the Kansas Department of Revenue;Issues Cereal Malt Beverage Licenses to establishments outside city limits;Issues Kansas Wildlife and Park permits;

  • Voter Registration
  • The County Clerk is responsible for a wide range of duties as specified by Kansas State Statutes:Serves as Secretary to the Board of County Commissioners; attends Commissioner meetings; prepares and posts agendas and keeps meeting minutes; maintains proceedings of Commissioners' meeting, including all contracts and agreements entered into by the County.Receives and compiles all budgets submitted by County entities, the city, and the school district; presents budget to County Commissioners for consideration and revisions;Compiles, calculates and prepares tax levies;Prepares real estate, personal property and state assessed tax roll and certifies to County Treasurer;Prepares the County's Annual Financial Report and Quarterly Financial Reports;Accumulates and files a bond indebtedness report for all taxing entities in the county;Carries out all elections and certifies to the Secretary of State; maintains voter database; accepts filings for public office; keeps financial statements of expenses form county, city, school district candidates;Provides Accounts Payable and Payroll functions for all County departments; receives all claims filed against the County;Administers the County employee benefits program, including health insurance and retirement plans;Maintains personnel records, job descriptions and the County Policy Manual;Maintains inventories for all County departments including County-owned vehicles;Provides assistance to county residents in preparing Homestead Property Tax Refund Applications for the Kansas Department of Revenue;Issues Cereal Malt Beverage Licenses to establishments outside city limits;Issues Kansas Wildlife and Park permits;

  • Tax Calandar
  • The County Clerk is responsible for a wide range of duties as specified by Kansas State Statutes:Serves as Secretary to the Board of County Commissioners; attends Commissioner meetings; prepares and posts agendas and keeps meeting minutes; maintains proceedings of Commissioners' meeting, including all contracts and agreements entered into by the County.Receives and compiles all budgets submitted by County entities, the city, and the school district; presents budget to County Commissioners for consideration and revisions;Compiles, calculates and prepares tax levies;Prepares real estate, personal property and state assessed tax roll and certifies to County Treasurer;Prepares the County's Annual Financial Report and Quarterly Financial Reports;Accumulates and files a bond indebtedness report for all taxing entities in the county;Carries out all elections and certifies to the Secretary of State; maintains voter database; accepts filings for public office; keeps financial statements of expenses form county, city, school district candidates;Provides Accounts Payable and Payroll functions for all County departments; receives all claims filed against the County;Administers the County employee benefits program, including health insurance and retirement plans;Maintains personnel records, job descriptions and the County Policy Manual;Maintains inventories for all County departments including County-owned vehicles;Provides assistance to county residents in preparing Homestead Property Tax Refund Applications for the Kansas Department of Revenue;Issues Cereal Malt Beverage Licenses to establishments outside city limits;Issues Kansas Wildlife and Park permits;

  • Contact Us


  • Shelly Harms / Clerk
    This email address is being protected from spambots. You need JavaScript enabled to view it.
    Phone: (785) 460-4500
    Fax: (785) 460-4503
    300 North Court
    Colby, Kansas 67701

Thomas County, Kansas

"Thomas County - Agricultural, educational, cultural and service center of Northwest Kansas!  We invite you to become a part of our progressive community!"

Mike Baughn - County Commissioner 

Contact Us

 info (@) thomascountyks.gov
 (785) 460-4500
 (785) 460-4503
 300 North Court, Colby, Kansas 67701

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